accommodation For owner relations

Owners know where they stand. You know what's next.

 You are the person an owner calls when a statement looks wrong, they need a week free, or their contract is up for renewal. Maxxton keeps owner management in one place, so you have the information you need to answer them. 

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Built for DAC7 reporting Pool contracts Regular contracts Rent assurance
Owner smiling at his phone with a coffee in his kitchen, checking his holiday home in the owner portal

Operators running owner contracts, settlements or portals on Maxxton

Landal
RCN
De Krim Texel
FarmCamps
Configured

Every ownership model on one structure

Pool, regular and rent-assurance contracts are configured per owner or per unit, not per park. A mixed portfolio runs on one setup.

Shared

One inventory, not two calendars

An owner's own-use week and a guest's booking sit in the same availability view, with own-use limits applied as the booking is made. No second calendar to reconcile.

Checkable

The owner can see it without asking you

Bookings, revenue and settlement statements sit in the owner's own portal. We answer questions that used to arrive by phone before they are asked.

descriptionContract

Every ownership model, one structure

Pool, regular and rent-assurance agreements, private and business owners, each configured against the owner or the unit rather than the park. Amendment cycles and expiry dates live in the contract, not in a spreadsheet someone maintains.

A park you acquire, with its owners attached, loads into the structure you already run

Includes: Contract types for pool, regular and rent assurance, private and business owner records, amendment and renewal tracking, expiry held against the unit.

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Owner contract detail with owner, unit, accommodation type, location, contract type and contract dates

calendar_monthShare

The owner's week and the guest's week, one calendar

Owners book their own weeks, or weeks for their guests, from the availability view your reservations team already works in. Own-use limits apply because the booking is made at booking, not audited afterwards, so neither side can double-book the other.

Includes: Owner-initiated bookings from the portal, owner-configurable own-use windows, own-use limits enforced at booking, and the same inventory view as guest reservations.

Owners can share a personal promotional link to generate attributable direct bookings.

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Shared availability calendar with an owner's own-use stay next to guest bookings on the same units

receipt_longSettle

A statement that answers the question before it is asked

We calculate what each owner is owed from actual rental income and expenses, line by line, and flag errors before they reach a statement, not after an owner reads it.

DAC7 reporting runs on the same data. The payout, invoice, and ledger entry post through Financial Management.

Includes: Automatic payout calculation from rental income and expenses, exception flagging before issue, periodic statements with line-item detail, DAC7 reporting, multi-currency owner billing with local compliance.

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Owner statement lines with rental income, commission and costs, and a roof repair still to be validated

autorenewRenew

The renewal conversation starts from numbers the owner already trusts

An owner who has followed their bookings, revenue and payouts in their own portal all season arrives at renewal already knowing what the year was worth.

Renewal dates surface before they lapse, and bookings, inspections and contract changes reach owners automatically. The conversation is about next season, not last quarter's statement.

Includes: Renewal and amendment dates surfaced before expiry, automatic notifications for bookings, inspections and renewals, open and login tracking, one communication record shared by staff and owners.

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Owner portal finance view with turnover per year and owner gross amount per month

What owners get to check for themselves

An owner who trusts the numbers does not need to ring you to confirm them.

“Maxxton can take us from the point of presenting your inventory to a prospective guest all the way through to the financial statement. In particular with condominium owners, vacation rental owners... all the way to their statement.”

Matt Bailey , President and CEO, Castle Resorts & Hotels
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Where a metric is not clear yet, here is what is verifiable today

Their own bookings

Guest bookings and own-use weeks in one view, in the owner's portal, not on request.

Their own settlement

Line-item statements in the portal, from the same income and expense data the payout uses.

Their own compliance position

DAC7 has been an EU-wide platform-reporting obligation since January 2023. Owner statements and settlement data are structured to meet it.

Questions owner relations teams ask us

Is owner management a separate product, or part of the Maxxton platform?

Owner Management is part of the Maxxton platform, not a separate product. Owner contracts, own-use, settlements and communication run on the same reservation and finance data as every other module, so nothing is rekeyed between systems.

We run pool, regular and rent-assurance ownership at different parks. Does that mean different setups?

No. Contract types are configured per owner or per unit rather than per park, so a mixed portfolio runs on one setup, and an acquired park loads in without new contract logic.

Can an owner book their own accommodation without affecting guest availability?

Yes. Owner reservations sit in the same availability view as guest bookings, with own-use limits applied at booking.

Does DAC7 reporting need separate software?

No. Reporting runs on the settlement data the platform already holds. It is a configuration, not an add-on project.

How much inbound owner contact does the portal actually remove?

We do not have a measured figure, so we will not quote one. What we can say is which questions it answers without you: bookings on the unit, revenue to date, the latest statement with line-item detail, and remaining owner-use allowance.

Can owners pay their invoices online through the portal?

Yes. Owners can view invoices and pay outstanding charges online through the owner portal, and check their settlement statements.

See a settlement run on a portfolio like yours

Bring your contract types, your own-use rules and your owner count. We will show the statement, the portal and the DAC7 reporting at your scale.

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